# Why are flexible budgets useful. The Advantages of Using Flexible Budget vs. Static Budget 2019-02-27

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## When and why to use flexible budgets

The flexed budget is only accurate, if costs behave in a predicted manner. A specimen of a flexible budget may be as follows: Charting Method: Under this method, an estimate of expenses is made for different levels of activity by classifying the expenses into three categories, namely, variable, semi-variable, and fixed. Flexible budgets can handle these changes. There is no way to highlight whether actual revenues are above or below expectations. However, if actual performance in a given month or quarter is different from the planned amount, it is difficult to determine whether costs were controlled. Better Cost Controls Flexible budgets react more quickly to adverse conditions.

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## What Are the Advantages of Flexible Budgeting?

Other expenses will be tied not to a given revenue figure, but to a cost-per-unit calculation based on production levels. A static budget is based on expected production figures; for example, a business that normally makes 1,000 units over a six-month period would use 1,000 units as the basis for the static budget calculation. Where the industries are engaged in make to order business like ship-building. Flexible budget accounting is meant to shift with the activity needs of the business. Adjust for Changing Costs and Profit Margins With static budgets, costs of operations and product profit margins are set at the start of the year, based on historical data. Flexible budget provides a logical comparison of budgeted allowances with the actual cost i. Based on the Capacity, there are two types of budgets prepared in cost accounting, namely, fixed budget and flexible budget.

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## What is a Flexible Budget?

A detailed and realistic budget is one of the most important tools for guiding your business and providing the information necessary to operate within your means, handle upcoming challenges, and ultimately turn a profit. Formula Method or Ratio Method. Quite flexible, almost every fluctuation is taken into account. These budgets help in business forecasting and forward planning. It also works as a yardstick to control costs. It is a set of alternative budgets to different expected levels of activity. This level of revenues will require certain level of expenses.

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## Why are flexible budgets useful?

Remember that the static budget itself is generally flexible in nature, because change always plays a factor in business operations. Comparing the two budgets lets you make these calculations. Fixed budget is mostly estimated on assumptions and anticipations. Such a budget is prescribed in the following cases: 1. A solid budget identifies currently available capital, estimates expenditures, and anticipates revenues. A flexible budget also estimates costs and profitability for different sales levels, which can aid in decisions such as whether to accept a large, unanticipated order.

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## What is a Flexible Budget?

The expenses are usually recorded under three groups, namely, variable, semi-variable and fixed. Total net income changes as the amount for each line on the income statement changes. A sophisticated flexible budget will change the proportions for these expenditures if the measurements they are based on exceed their target ranges. For a small, simple business a static budget may be appropriate. In short, a flexible budget gives a company a tool for comparing actual to budgeted performance at many levels of activity. Try any of our Foolish newsletter services. What Does Flexible Budget Mean? This article is part of The Motley Fool's Knowledge Center, which was created based on the collected wisdom of a fantastic community of investors.

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## Flexible Budgeting: Meaning and Disadvantages

During the year, a company compares its actual results to the budget scenario that's most appropriate based on the actual volume of activity. Unfortunately, real life doesn't let everything stay the same. It provides a good base for making a comparison between the actual and budgeted levels. Where the business is a new one and it is difficult to foresee the demand. Flexible budgets also help avoid overspending, which can decrease labor costs for businesses. To facilitate development of the departmental expense budgets for inclusion in the profit plan. She has an extensive real estate and criminal legal background.

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## Flexible budget â€” AccountingTools

Your budget determines how much money you can spend on each aspect of your business and ultimately dictates your business's plan of action. Current Budgets: A current budget can be defined as a budget which is related to the current conditions and is prepared for use over a short period of time. Nature Fixed budget is always static. In addition to being an important part of the planning process, budgets are necessary for of your company over the course of the fiscal year. Among different activity levels, the most likely activity level is made the basis for planning business operations. The flexible budget is a budget which can be easily adjusted according to the output levels. While preparing a flexible budget, first of all, the costs are divided into three major segments, namely: fixed, variable and semi-variable where semi- variable costs are further classified into fixed and variable cost, and then the budget is designed accordingly.

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## Flexible Budgeting: Meaning and Disadvantages

For example, management may determine that marketing expenses should be equal to 15% of revenue each quarter. In fact, managers themselves feel motivated in controlling costs for which they are responsible. The performance report prepared under fixed budgeting merely discloses whether actual costs were higher or lower than budgeted costs. Companies like Quicken offer affordable software programs for budgeting and tracking revenue and expenses. Flexible budget changes as per the fluctuations of business. Fixed Budget is a budget that remains constant, irrespective of the levels of activity, i. The flexible budget is based on the fundamental difference in behaviour of fixed costs, variable costs and semi-variable costs.

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## Flexible budget â€” AccountingTools

Budget numbers are prepared using assumptions about what the future may look like and what management hopes to achieve. Determining the cost behaviour patterns fixed, variable, semi-variable for each element of cost to be included in the budget. Business operations are conducted more efficiently and losses are avoided or reduced. By understanding the variances, management can decide whether any action is needed. In order to accurately predict the changes in costs, management has to identify the and the. The main reason is that actual output is often significantly different from the budgeted output.

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## What Are the Differences Between Fixed, Flexible, & Zero Based Budgeting Processes?

About the Author James Woodruff has been a management consultant to more than 1,000 small businesses. Flexible budgets get modified during the year for actual sales levels, changes in cost of production and virtually any other change in business operating conditions. A more positive example might be sales of a new product that exceed expectations. So in this way, Fixed Budget refers to an estimate of pre-determined incomes and expenditures, which once prepared, does not change with the variations in the activity levels achieved. Another way of thinking of a flexible budget is a number of static budgets. To determine the flexible budget amount, the two variable costs need to be updated.

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